Welcome to the NEW CHUG— your ultimate destination for cutting-edge insights and discussions at the intersection of healthcare and technology.

Our platform is dedicated to exploring the dynamic landscape of healthcare technology, empowering professionals, enthusiasts, and innovators alike with the knowledge and resources to navigate the rapidly evolving field.

From telemedicine revolutionizing patient care to the transformative potential of artificial intelligence in diagnostics, we delve into a myriad of topics shaping the future of healthcare delivery. Whether you’re a seasoned healthcare IT professional, an aspiring entrepreneur in the digital health space, or simply curious about the latest innovations, our curated content, expert interviews, and thought-provoking articles provide a comprehensive exploration of healthcare technology’s most pressing issues.

Join us as we navigate the forefront of innovation, driving forward the transformation of healthcare for a healthier, more connected world.

Have questions or suggestions? Please use the contact button below.

Notifications

Clear all

Docutrak archiving

General Discussion

Last Post by tnc 12 years ago

9 Posts

5 Users

0 Reactions

89 Views

RSS

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

Topic starter

We have been on Docutrak for some time now and the storage requirements for all the scanned images is getting a little out of control. Has anyone tried archiving old pdfs to another location? I'd be interested to hear any policies or provider feedback you may have.

Thank you,

Bob Gibbs

EMR Systems Analyst

Posted : May 6, 2012 11:49 pm

DavidShower

(@davidshower)

Posts: 1255

Noble Member

The problem you will have with archiving is that you will break all the links to the files in the database. We have successfully moved all the files (was actually the Midmark .CAR files) to a new location and updated with a sql statement all the relevant links in the appropriate database table. You have to update the moniker field in the extreferences table.

Posted : May 7, 2012 12:26 am

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

you don't actually need to archive old images. if you want you just need " in case to add a new server and setup the link in docutrak, midmark, indexlgic or any other service you have running to point to the new server" This way nothing need to be moved out of the old server".

another choice is just to use another software for scanning. In my case we use Adobe acrobat capture with compress and security agent. This help a lot, our pdf attachment come to about 25k-40k per page on a 250 dpi full page b/w pdf.

give it a thought if you want you can PM me i will gladly help you with this.

Posted : May 7, 2012 9:03 pm

tnc

(@tnc)

Posts: 517

Honorable Member

Since we are on this topic (Sorry I know it is old) I would like to ask a somewhat related question or two.

Part I.

I would like to find a utility which ferrets through the \\server\documents$ directory and shrink the .pdf files kind of like VRS's capabilities.  I.e., delete blank pages, despeckle, deskew, and make smaller without losing quality.  This optimization should be able to be done once the data is on the ConnectIQ server.

Part II.

OCR.  I would love it if all of the documents were readable.  This takes more time to do on the workstation end and I know it would make the pdf increase in size but I would be willing to accept that tradeoff.  In troubleshooting some missing documents after our CPS 10 upgrade, this capability could have come in handy as I had to look for a number of documents to prove to GE that there was actually a problem which I think was DTS related.

Mike Zavolas
Tallahassee Neurological Clinic

Posted : June 5, 2012 3:00 am

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

Topic starter

Rafael,

We also use Adobe Capture for scanning, but need to replace the scanning computers with new Windows 7 computers. Since Adobe Capture has been discontinued, we're looking for something different, but haven't had much luck. I haven't been able to find any software that keeps everything in one place like Capture does (being able to change all the settings and switch workflows without opening new windows or changing tabs). Have you had to replace Adobe Capture yet?

Posted : August 5, 2012 11:40 pm

tnc

(@tnc)

Posts: 517

Honorable Member

rgibbs said:

Rafael,

We also use Adobe Capture for scanning, but need to replace the scanning computers with new Windows 7 computers. Since Adobe Capture has been discontinued, we're looking for something different, but haven't had much luck. I haven't been able to find any software that keeps everything in one place like Capture does (being able to change all the settings and switch workflows without opening new windows or changing tabs). Have you had to replace Adobe Capture yet?

We switched to ScandAll Pro quite a while ago and have no regrets. it is a much better tool to get the scans and it comes with the Fujitsu scanners. I would also recommend installing VRS which come with the Scandall Pro

Posted : August 7, 2012 12:45 am

kwolfe

(@kwolfe)

Posts: 63

Trusted Member

Putting aside other document management systems and automated indexing... does anyone have experience with scanning in ConnectIQ/Docutrak/Document Management - Indexing Client vs. scanning in something else like Adobe Capture, ScandAll, whatevers included with scanner etc. and then indexing separately?

I've only used the indexing client but I see these other tools mentioned. I'm wondering how they compare?

Posted : August 7, 2012 4:50 am

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

tnc said:

rgibbs said:

Rafael,

We also use Adobe Capture for scanning, but need to replace the scanning computers with new Windows 7 computers. Since Adobe Capture has been discontinued, we're looking for something different, but haven't had much luck. I haven't been able to find any software that keeps everything in one place like Capture does (being able to change all the settings and switch workflows without opening new windows or changing tabs). Have you had to replace Adobe Capture yet?

We switched to ScandAll Pro quite a while ago and have no regrets. it is a much better tool to get the scans and it comes with the Fujitsu scanners. I would also recommend installing VRS which come with the Scandall Pro

in the past i was able to test the scandall, but is not as simple and straight forward as Adobe Capture. i had been unable to find one that have the same capabilities while maintaining the simplicity of adobe capture.

Posted : August 7, 2012 5:50 am

tnc

(@tnc)

Posts: 517

Honorable Member

Rafael Barranco said:

in the past i was able to test the scandall, but is not as simple and straight forward as Adobe Capture. i had been unable to find one that have the same capabilities while maintaining the simplicity of adobe capture.

Oh, I agree that it isn't as easy as Adobe Capture but we started hiring smarter people to do the scanning and embraced a scanning standard which law firms developed and used as a risk management measure using the VRS software. Let me tell you, the helpdesk welcomed the relief as well. We used to get calls from scanners being uplugged (translation-they didn't have to do any work until it was fixed...Gee, I wonder who unplugged them). It is well worth the effort to have the right people doing the scanning because it is a possible liability if the documents are otherwise unreadable and you have shredded the originals.

Posted : August 7, 2012 6:19 am

24 Forums
9,940 Topics
39.9 K Posts
0 Online
6,470 Members

Forum Icons: Forum contains no unread posts Forum contains unread posts

Topic Icons: Not Replied Replied Active Hot Sticky Unapproved Solved Private Closed