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Chart Audit Request - -Making Documents Available to an Auditor

CPS, C-EMR, PM

Last Post by Anonymous 1 second ago

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Jim Poulos

(@jpoulos)

Posts: 118

Estimable Member

Topic starter

Good Day Chuggers!!!

I'm looking for some input from all of you on generating output for auditors.

SCENARIO:

We get an Chart Audit request from our Auditor. They provide a list of patients (approximately 120 at a time) and they want to see all the documentation for these patients.

How are you providing this kind of information? Are you having a Medical Records person manually print each document from your patients? Is your IT department providing a SQL extract of this documentation? Is there some other mechanism in the EMR/CPS system that would programmatically provide this output?

We would like to be able to run a program or process to output these documents into a PDF like document, and be able to provide access for the auditor to a network folder or burn the documents down to a DVD/CD.

Any thought or comments would be appreciated.

Posted : July 22, 2015 8:43 am

hbias

(@hbias)

Posts: 83

Estimable Member

We have had insurance Audits with long lists and I request them to send someone in to obtain the data themselves. They are bound by HIPPA as well. I get a signed document from the actual person, usually they provide their policy, I have a user set up in CPS and I document in the note section who was here, the date and what company. When done, I run a full audit report showing everything accessed and every chart they were in.

Not sure if this helps or not.

Hilary

Posted : July 22, 2015 8:47 am

mgryder

(@mgryder)

Posts: 11

Active Member

In the past for Insurance Audits, we would have our staff place those patients in a "AUDIT" location of care. We would then have a user setup that had only access to those patients, from there we would then run a report out of SQL that would give us all of the patients in that location of care and move them all back to the correct location of care. We had centralized schedulers that would handle those requests when we received them. Then we didn't have to worry about them looking at other charts that were not part of the audit.

Hope that helps.

Mark

Posted : July 22, 2015 9:15 am

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