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How are practices handling employee charts when seen by the practice

CPS, C-EMR, PM

Last Post by Anonymous 1 second ago

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sweisspointer

(@sweisspointer)

Posts: 9

Active Member

Topic starter

How are other sites handling restricting chart access when employees are seen by the practice. We are finding using the Sensitive Chart feature to be a barrier and it information going to the patient portal due to our set up to mask psychiatry information from going to the portal. We have talked about access audits that Compliance would review. We are using CEMR not CPS. Any ideas would be appreciated.

Posted : September 2, 2015 6:09 am

angelahunsberger

(@angelahunsberger)

Posts: 290

Reputable Member

Glad to see you are taking steps to protect employee charts. What kinds of issues are you having?

I wrote a blog about this very topic a couple of years ago.

http://meetings.hayesmanagement.com/blog/bid/64349/HIPAA-is-for-Employee-Health-Records-Too

Posted : September 2, 2015 8:47 am

amandaaldridge

(@amandaaldridge)

Posts: 15

Eminent Member

You can set individual chart documents on Confidential. Set a security group that can see those confidential charts.

Posted : September 4, 2015 10:09 am

Marketing Committee

(@marketing_committee)

Posts: 358

Reputable Member

We use the Sensitive Chart feature for our employees. What barriers are you running into besides the portal or is that it? Also which portal are you using?

Posted : September 4, 2015 12:00 pm

mrnevetz

(@mrnevetz)

Posts: 104

Estimable Member

We have the same problem. The biggest issue is when the employee comes for an actual appointment. We give all providers the ability to open sensitive charts, but what about front desk, registration, MA's, etc., who all need to access the chart at some point in the visit. But only one front desk person, one registration, and one MA would need access. Not all of them. So granting access by groups wouldn't work. Our work-around for now has been to NOT give anyone access to sensitive charts. Then, when the patient comes in, the first person to attempt opening the chart will call someone in Administration who will remove the sensitive checkbox. Then, when their visit is all over, we mark it sensitive again. What a pain.

Posted : September 18, 2015 5:15 am

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