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Old forms

CPS, C-EMR, PM

Last Post by Anonymous 1 second ago

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rfisher

(@rfisher)

Posts: 126

Estimable Member

Topic starter

Anyone keep old versions of forms in their system?

If they are not being used anymore because newer versions were added, does it make sense to leave them in there? Maybe this is an audit thing for old documentation that used these forms?

Posted : March 30, 2015 2:48 am

drobinson

(@drobinson)

Posts: 41

Eminent Member

We keep all forms in subversion so we will always have a copy if needed to refer back( even the old non used forms) . We try to remove all forms from EMR that are no longer being used however.

Posted : March 30, 2015 3:17 am

trichards

(@trichards)

Posts: 58

Trusted Member

For reference and audit purposes, we keep all of our revised, replaced, and removed forms, letters, and handouts, etc.

Posted : March 30, 2015 4:29 am

dmishler

(@dmishler)

Posts: 44

Trusted Member

I second placing old forms in some sort of version control. It helps prevent confusion for the staff, and they're there if needed.

Posted : March 30, 2015 5:56 am

Lee

(@lee-cooper)

Posts: 348

Reputable Member

Maintaining versions outside of the EMR is the best practice for back up and auditing. Only active forms should be in your system. If you are concerned about 'tampering', don't be, at least at the forms level. Every component of the EMR form is stored in the database 'as is' when imported. If someone was to import another version of the same form, a new row is created in the database and the previous version is marked inactive. It is still in the system, just not visible to the user. Subsequently, your audit trail exists, even with the form removed from 'view' (the row is simply marked inactive).

Posted : March 30, 2015 6:05 am

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