Welcome to the NEW CHUG— your ultimate destination for cutting-edge insights and discussions at the intersection of healthcare and technology.

Our platform is dedicated to exploring the dynamic landscape of healthcare technology, empowering professionals, enthusiasts, and innovators alike with the knowledge and resources to navigate the rapidly evolving field.

From telemedicine revolutionizing patient care to the transformative potential of artificial intelligence in diagnostics, we delve into a myriad of topics shaping the future of healthcare delivery. Whether you’re a seasoned healthcare IT professional, an aspiring entrepreneur in the digital health space, or simply curious about the latest innovations, our curated content, expert interviews, and thought-provoking articles provide a comprehensive exploration of healthcare technology’s most pressing issues.

Join us as we navigate the forefront of innovation, driving forward the transformation of healthcare for a healthier, more connected world.

Have questions or suggestions? Please use the contact button below.

Notifications

Clear all

Providing Electronic Copy of Health Information

MU, CQR, PQRS, etc.

Last Post by Anonymous 1 second ago

8 Posts

2 Users

0 Reactions

56 Views

RSS

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

Topic starter

If a provider closes the office for a week for a holiday, and a requst comes in during that time. Can the response be sent once the office is back open and still qualify for 3 "business days"?

Posted : January 10, 2014 12:49 am

acantu

(@acantu)

Posts: 722

Prominent Member

No, i believe that is not how it works per Meaningful Use Guidelines and the way CPS Report pull the numbers. CPS Doesn't store anywhere when a patient has requested it, those there for their reporting is basing it off when the actual visit took place, if it the visit took place today, you have 3 days to provide them with an electronic copy, regardless if they requested it or not. I am not sure if this will change in CPS 12, but as of right now, this is how their reports pull.

Posted : January 13, 2014 8:26 am

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

Topic starter

I think you are referring to the clinical summaries being provided within three business days. I am asking about when I patient requests a copy of their medical record electronically.

Posted : January 13, 2014 10:58 pm

acantu

(@acantu)

Posts: 722

Prominent Member

Below you will find the code used to run the report, this is the report that came with CPS, unless you have another one that i can see that code on, this is the concept that report is working with. So it looks like you might need to create a form with the OBS Terms in them for it to trigger that action on the report.

HDID's:

22297 - ROI REASON

22291 - ROI DTE RCVD

62091 - ROI METHOD

22292 - ROI DTE SENT

43789 - ROI MH SD DT

43790 - ROI DA SD DT

43791 - ROI HA SD DT

43792 - ROI GT SD DT

43793 - ROI DD SD DT

43794 - ROI EN SD DT

43795 - ROI LR SD DT

43796 - ROI XR SD DT

43797 - ROI OR SD DT

43798 - ROI CR SD DT

43799 - ROI ER SD DT

43800 - ROI RR SD DT

43801 - ROI PL SD DT

43802 - ROI ML SD DT

43803 - ROI AL SD DT

43804 - ROI IR SD DT

43805 - ROI OT SD DT

if(({RPTOBS.HDID} = 22291.00) and

(Date({RPTOBS.OBSVALUE}) >= {?startdate})

) then

(

local NumberVar recvdDayOfWeek := Dayofweek(cdate({RPTOBS.OBSVALUE}));

if(Date({RPTOBS.OBSVALUE}) + 6 <= ({?enddate})) then

(

bRecvd := true;

)

else if ((recvdDayOfWeek = 1) OR

(recvdDayOfWeek = 2)) AND

(Date({RPTOBS.OBSVALUE}) + 4 <= ({?enddate}+1)) then

(

bRecvd := true;

)

else if (recvdDayOfWeek = 7) And

(Date({RPTOBS.OBSVALUE}) + 5 <= ({?enddate}+1)) then

(

bRecvd := true;

);

( (instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE})) + "^") > 0) OR

(instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE}) + 1) + "^") > 0) OR

(instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE}) + 2) + "^") > 0) OR

(instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE}) + 3) + "^") > 0)

) then

(

bSent := true;

)

else if(

( recvdDayOfWeek = 4) OR

( recvdDayOfWeek = 5) OR

( recvdDayOfWeek = 6)

) AND ( (instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE}) + 4) + "^") > 0) OR

(instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE}) + 5) + "^") > 0) )

then

(

bSent := true;

)

else if ( recvdDayOfWeek = 7) AND (instr(SentDatesList, ToText(Date({RPTOBS.OBSVALUE}) + 4) + "^") > 0)

then

(

bSent := true;

)

);

if( (bMethod = false) and

({RPTOBS.HDID} = 62091.00) and

(lowercase({RPTOBS.OBSVALUE}) = "electronic")

) then

(

bMethod := true;

);

// Added the below condition for the 3rd obsterm ROI reason for the request made

if( (bReason = false) and

({RPTOBS.HDID} = 22297.00) and

(lowercase({RPTOBS.OBSVALUE}) = "copy for patient")

) then

(

bReason := true;

);

if(

({RPTOBS.HDID} in [22292.00, 43789.00, 43790.00, 43791.00, 43792.00, 43793.00,

43794.00, 43795.00, 43796.00, 43797.00, 43798.00, 43799.00,

43800.00, 43801.00, 43802.00, 43803.00, 43804.00, 43805.00])

) then

(

if (instr(SentDatesList, {RPTOBS.OBSVALUE} + "^") = 0) then

SentDatesList := SentDatesList + ToText(Date({RPTOBS.OBSVALUE})) + "^";

);

Posted : January 14, 2014 12:27 am

acantu

(@acantu)

Posts: 722

Prominent Member

I will be creating this form shortly, if you are interested getting a copy, let me know via email below and i send it your way.

Posted : January 14, 2014 2:06 am

acantu

(@acantu)

Posts: 722

Prominent Member

Actually, GE has an Authorization Form already. I have it if you need it. Email me and i can send it to you, tested and working.

Posted : January 14, 2014 7:55 am

Anonymous

(@Anonymous)

Posts: 0

New Member Guest

Topic starter

We have the authorization form. I'm looking for definition of "business days" for CMS. Their website says business days are M-F except federal and state holidays. So if we close the office the whole week of Christmas and a request for records comes in, do we have three business days from the date the office reopens, or three business days from Christmas day?

Posted : January 14, 2014 9:55 pm

acantu

(@acantu)

Posts: 722

Prominent Member

lbarrows said:

We have the authorization form. I'm looking for definition of "business days" for CMS. Their website says business days are M-F except federal and state holidays. So if we close the office the whole week of Christmas and a request for records comes in, do we have three business days from the date the office reopens, or three business days from Christmas day?

Per the code, it only looks at business days as M-F, so even if you close the whole week, you will not get credit if they requested the week before the closure, and you don't submit it until you guys re-open. If you would want the report to read it, it would have to be customized to know when your closed, and not just generic. But in reality, CMS does say this, but the report would have to be changed to actually work this way for your office:

Definition of Terms Business Days – Business days are defined as Monday through Friday excluding federal or state holidays on which the EP or their respective administrative staffs are unavailable.

Posted : January 15, 2014 12:27 am

24 Forums
9,940 Topics
39.9 K Posts
0 Online
6,470 Members

Forum Icons: Forum contains no unread posts Forum contains unread posts

Topic Icons: Not Replied Replied Active Hot Sticky Unapproved Solved Private Closed